Apex Well Servicing Inc

Apex Well Servicing Inc., founded in 2008 and headquartered in Slave Lake, Alberta, is a leading provider of high-quality oilfield services across Western Canada. As a 100% Canadian-owned company, Apex prides itself on supporting local communities and families while aiming to be the top energy service provider in the region. They offer a comprehensive range of services, including service rigs, rod rigs, hot oilers, continuous rod, pressure pumping, and super heaters.

Apex Well Servicing sought to address a significant inefficiency in their daily operations: the document signing process for oil rigging activities. Previously, engineers would receive documents via WhatsApp or email, download and sign them manually, and then resend them to the main office. This process was time-consuming and cumbersome. Apex needed a solution to streamline document management, enhance efficiency, and reduce the time spent on document handling.

VE Digitize developed a tailored mobile application to resolve Apex’s document management issues:

1. Centralized Document Management:
   • Document Upload: Back office staff could upload all relevant documents into the app, organizing them in folder structures for easy access.
   • Digital Signing: Engineers could open their relevant documents on their iPads, sign them digitally, and immediately send a copy to the main office.
   • Dashboard Integration: Signed documents automatically appeared on the back office dashboard, providing real-time access and oversight.
2. Enhanced Efficiency:
   • Time Savings: The new system reduced document handling time by 80%, freeing up valuable time for engineers.
   • Cloud Storage: All documents were managed in the cloud, eliminating the need for physical storage and allowing easy access from anywhere.

The implementation of the mobile app and cloud-based document management system yielded significant benefits:

• 80% Reduction in Document Handling Time: The streamlined process saved engineers substantial time by eliminating manual handling and multiple steps in the signing process.
• Improved Document Management: The cloud-based system provided efficient organization and access to documents, reducing the need for physical storage and simplifying document retrieval.
• Enhanced Operational Efficiency: With real-time access to signed documents and a user-friendly dashboard, Apex improved overall efficiency in their operations.